Terms and Conditions

Cancellation Policy

Substitutions may be made at any time but please advise the WGS25 Secretariat of any change of name. If you find it necessary to cancel the registration completely, please notify the Summit Secretariat immediately. Provided written notice is received by 2 February 2025 a full refund will be given less a 10% administration charge. Provided written notice is received by 2 March 2025, a 50% refund will be given. It is regretted for registrations cancelled after 2 March 2025, or for no-shows at the Summit, the full fee (100% cancellation charges) will be payable.

In the unlikely event that the organisers shall deem it necessary to cancel the Summit, all pre-paid registration fees will be reimbursed. In the event that the organisers shall deem it necessary to postpone the Summit due to force major, all pre-paid tickets will remain valid for the new date but also reimbursement will be possible less a 10% administration charge. In any case, the organisers shall not be liable for reimbursing the cost of travel or accommodation arrangements made by individual delegates.

Other terms

By registering for WGS25, relevant details will be incorporated into a participant list. Normally this information will be: name, surname, institution, country and email address. These details may also be available for parties directly related to the WGS25, including the venues and accommodation providers. The Summit Organisers may use these details to inform participants of Summit updates or future events via email.

The WGS25 organisers reserve the right to change any part of the event programme if necessary at any time.

Payment Methods

We accept payments by credit card (Visa, Mastercard, AMEX) and bank transfer. We cannot accept payment by check and debit card. Any additional fees (e.g. bank or credit card charges) are at own expense.

Payment Deadline

Payment of the applicable registration fee must have been made within 14 days after registration to secure your participation. Please note that all unpaid bookings may be deleted after payment deadline without any notice. All refunds will be made after the Summit within two months.

In case of late booking and payment with bank transfer please email a copy of your payment order to the WGS25 Secretariat to ensure your confirmed event participation.

Registration Deadline

Online registration will be available until 15 March 2025. 

Press

Representatives of the press and media agencies with media credentials are welcome to attend the WGS25! Please contact the Summit Secretariat for details of media registration.

Please note to check also your junk mailbox in case you cannot find confirmation mails and mark our address as non-junk.

In case you have any further questions, please contact the WGS25 Secretariat